Settings, Identifiers & Localization

Configure school identity, custom numbering sequences for student and financial records, localization preferences, and system diagnostics.

---

1. General School Profile

Store institution-level metadata used across student ID cards, invoices, receipts, and public admission forms:

1. Navigate to School Management Pro > Settings > General.
2. Configure profile fields:
   • School Name: Official institution name (e.g., St. Jude International Academy).
   • School Code / Affiliation Number: e.g., CBSE/AFF/10304 or DCS-092.
   • School Logo: Upload high-resolution logo (PNG/SVG) rendered in dashboard headers, receipts, and ID badges.
   • Official Letterhead: Upload header/footer graphic for printed documents.
   • Contact Information: Primary school email, telephone, emergency helpline, and website URL.
   • Campus Address: Complete physical address rendered on printable tax invoices.
3. Click Save General Settings.

---

2. Custom Numbering Sequences (Identifiers)

CodeClove School Management Pro gives administrators precise control over how automatic reference codes, admission numbers, student IDs, employee IDs, and invoice numbers are structured:

1. Navigate to School Management Pro > Settings > Identifiers.
2. Configure numbering patterns for each record type:

Identifier Type	Token Structure Example	Sample Output	Purpose
Application Reference	NX-APP-{YYYY}-{####}	NX-APP-2026-0001	Temporary tracking number for online admission applicants
Staff Application Ref	NX-STF-{YYYY}-{####}	NX-STF-2026-0001	Candidate tracking number for job applicants
Admission Number	NX-ADM-{YYYY}-{####}	NX-ADM-2026-0105	Permanent school admission identity generated upon conversion
Student Number	NX-STU-{YYYY}-{####}	NX-STU-2026-0105	Internal student profile code
Staff / Employee ID	NX-EMP-{YYYY}-{####}	NX-EMP-2026-0012	Official employee ID badge code
Invoice Number	NX-INV-{YYYY}-{####}	NX-INV-2026-0412	Official billing receipt and invoice number

Configuration Parameters

• Prefix: Custom text prefix (e.g., SJA-, DPS-, INV-).
• Year Token: {YYYY} for 4-digit year (e.g., 2026) or {YY} for 2-digit year (e.g., 26).
• Sequence Padding: {####} defines leading zero padding (e.g., {####} produces 0001, {###} produces 001).
• Next Sequence Number: Starting index counter (e.g., start sequence at 1001).
• Annual Reset: Toggle whether numbering sequences reset to 1 automatically at the start of a new academic session.

3. Click Save Identifier Settings.

---

3. Localization & Currency Settings

Ensure date formats, currency symbols, and timezones align with your regional operations:

1. Navigate to School Management Pro > Settings > Localization.
2. Configure regional preferences:
   • Base Currency: Select your operating currency (e.g., USD ($), INR (₹), GBP (£), EUR (€), AED, CAD).
   • Currency Position: Display symbol before amount ($500) or after amount (500 USD).
   • Decimal Precision: Number of decimal places for fee transactions (e.g., 2 for $500.00 or 0 for whole integers).
   • Date Format: Select standard regional notation:
     • DD/MM/YYYY (e.g., 31/03/2026)
     • MM/DD/YYYY (e.g., 03/31/2026)
     • YYYY-MM-DD (e.g., 2026-03-31)
   • Time Format: 12-hour (AM/PM) or 24-hour.
   • First Day of Week: Monday or Sunday.
   • RTL Layout Mode: Enable right-to-left UI rendering for Arabic, Hebrew, or Urdu environments.
3. Click Save Localization Settings.

---

4. System Maintenance & Diagnostics

1. Navigate to School Management Pro > Settings > System.
2. Monitor core system health:
   • Schema & Database Version: Current installed database migration table version.
   • REST API Health: Verification that WordPress REST API endpoints are communicating without security plugin blocks.
   • Cache Clear Tool: Purge cached transient fee metrics, session caches, and timetable structures.
   • System Diagnostic Export: Download anonymized system information report when submitting technical support inquiries to CodeClove.

---

Next Steps

Review all available frontend embed codes in the Shortcode Reference.