Academic Setup & Board Presets

Configure your institution's academic structure, including academic sessions (years), terms, grade levels (classes), sections (homerooms), and curriculum subjects.

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1. Academic Sessions (Years)

CodeClove School Management Pro manages all students, attendance logs, timetables, and fee invoices within designated academic sessions.

Adding an Academic Session

1. Navigate to School Management Pro > Academics > Sessions.
2. Click Add New Session.
3. Enter the session parameters:
   • Session Title: e.g., 2026-2027 or 2026-2027 Academic Year.
   • Start Date: e.g., April 1, 2026 (or August 1, 2026 for US/UK cycles).
   • End Date: e.g., March 31, 2027 (or June 30, 2027).
   • Set as Current Session: Toggle this switch to make this the active operational year.
4. Click Save Session.

Switching the Active Session

The global header in the School Management Pro dashboard includes a Session Selector.

• The selector switches between sessions. Past sessions open in read-only mode to prevent accidental modifications.

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2. Academic Terms (Semesters / Quarters)

Subdivide your academic session into grading and billing intervals:

1. Navigate to School Management Pro > Academics > Sessions, and select your active session.
2. Under the Terms tab, click Add Term.
3. Configure the term details:
   • Term Name: e.g., Term 1, Term 2, Semester 1, or Quarter 1.
   • Start Date & End Date: Define the date boundaries for attendance and exam calculations.
4. Click Save Term.

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3. Country & Board Presets

CodeClove School Management Pro includes pre-built education templates for regional boards:

Preset	Target System	Default Grade Hierarchy	Term Pattern
India (CBSE / ICSE / State)	Indian School Education	Nursery, LKG, UKG, Class 1 to Class 12 (Science, Commerce, Arts streams)	April to March (2 Terms)
United States (K-12)	US Elementary, Middle, High	Pre-K, Kindergarten, Grade 1 to Grade 12	August to June (Semesters / Quarters)
United Kingdom (National)	UK Primary & Secondary	Reception, Year 1 to Year 13 (Key Stages 1 to 5)	September to July (3 Terms)
Custom	Independent / International	Fully customizable grade naming and structures	User-defined

Applying a Board Preset

1. Navigate to School Management Pro > Settings > Education System.
2. Under Country Preset, select India, United States, United Kingdom, or Custom.
3. Choose the Apply Mode:
   • Apply missing defaults: Adds recommended grade units without modifying existing classes.
   • Replace defaults: Initializes the recommended structure for new setups.
4. Click Apply Preset.

Non-Destructive Presets

Switching or updating a preset changes terminology labels and defaults only. It does not delete existing student rosters, attendance records, or financial transactions.

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4. Classes (Academic Units)

If you prefer manual configuration or need to customize your grade levels:

1. Navigate to School Management Pro > Academics > Classes.
2. Click Add Class.
3. Fill in the class details:
   • Class Name: e.g., Class 9, Grade 9, or Year 9.
   • Class Code / Identifier: e.g., CLS-09.
   • Order / Sequence: Position of the class in dropdowns and reports.
4. Click Save Class.

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5. Sections (Academic Groups)

Subdivide classes into individual classroom sections or homerooms:

1. In School Management Pro > Academics > Classes, click on a specific class (or navigate to Sections).
2. Click Add Section.
3. Configure section parameters:
   • Section Name: e.g., Section A, Section B, or Homeroom 101.
   • Capacity: Maximum student limit (e.g., 40). Helps enforce enrollment caps during admissions.
   • Class Teacher: Assign a faculty member from your staff directory as the primary homeroom mentor.
   • Room / Hall: Assign the physical classroom location.
4. Click Save Section.

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6. Subjects & Course Allocation

1. Navigate to School Management Pro > Academics > Subjects.
2. Click Add Subject.
3. Enter subject parameters:
   • Subject Name: e.g., Mathematics, English Literature, Computer Science.
   • Subject Code: e.g., MATH-101.
   • Subject Type: Core (Mandatory) or Elective (Optional).
4. Under Class Assignment, select which classes take this subject and assign the respective subject teacher.
5. Click Save Subject.

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Next Steps

With your academic hierarchy established, set up your daily schedule in Timetable & Substitution or start accepting applications in Student Admissions.