Student Admissions

CodeClove School Management Pro handles the full admissions cycle: public application forms, document uploads, staged review, and conversion to a student record.

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1. Publishing Public Admissions Forms

Use these shortcodes to embed application and tracking forms on any page or post.

Admission Form Shortcode

Embed the full student registration form for active admission cycles:

[nexora_admission_form]

Inquiry Form Shortcode

Embed a lightweight inquiry form for prospective parents seeking information:

[nexora_inquiry_form]

Application Status Lookup Shortcode

Provide a self-service tracking portal where applicants check their review status using their reference number and date of birth:

[nexora_application_status]

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2. Configuring Admissions Settings

Configure required documents, review stages, and notification recipients before opening admissions:

1. Navigate to School Management Pro > Settings > Admissions.
2. Configure workflow parameters:
   • Target Academic Session: Specify which academic year applications apply to.
   • Allowed Classes: Select which grades/classes are accepting new admissions.
   • Required Documents: Toggle mandatory uploads:
     • Student Photograph
     • Birth Certificate
     • Previous Academic Marksheet / Report Card
     • Transfer Certificate (TC) / Migration Certificate
     • National ID / Aadhaar / Passport
   • Notification Emails: Enter email addresses that should receive instant alerts when a new application is submitted.
3. Click Save Admissions Settings.

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3. The Application Review Pipeline

When an applicant submits a form, an Application Reference (e.g., NX-APP-2026-0042) is generated and the dossier appears in the admissions queue:

1. Navigate to School Management Pro > Students > Admissions (or Admissions > Applications).
2. Use status filters to manage the review pipeline:
   • Submitted: Newly submitted applications awaiting initial verification.
   • Under Review: Documents are being verified by the admissions desk.
   • Interview / Test Scheduled: Applicant is invited for entrance evaluation.
   • Accepted: Applicant has passed screening and is approved for enrollment.
   • Waitlisted: Application approved but held pending section vacancy.
   • Rejected: Application declined with optional rejection reason note.
3. Click on any applicant to open their full submission:
   • Review student biodata, parent contact details, and uploaded documents.
   • Add internal staff review notes.
   • Update the application status directly from the review card.

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4. Converting Applicants to Enrolled Students

Once an applicant is Accepted and registration fees are received, convert the application into a permanent student record:

1. Open the accepted application in School Management Pro > Students > Admissions.
2. Click Convert to Student.
3. In the conversion modal, configure enrollment details:
   • Academic Session: Select the active academic session.
   • Class & Section: Place the student into their designated grade and homeroom section.
   • Admission Number: Auto-generated from your custom sequence (e.g., NX-ADM-2026-0105) or manually specified.
   • Student Number: Auto-generated internal ID.
   • Roll Number: Assign the student's classroom roll number.
   • Initial Fee Structure: Optionally assign an initial admission/tuition fee structure.
4. Click Confirm Conversion.

What Happens Upon Conversion?

• A permanent record is created in the Student Directory (SIS).
• Primary parent and guardian records are created and linked to the student profile.
• Uploaded verification documents are permanently attached to the student document vault.
• The application status updates to Admitted.

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Next Steps

Manage active students, print identity cards, and handle bulk operations in Student Directory & SIS.